Digital files (sometimes called electronic files) are on everyone's lips. There are digital house connection, court, credit, customer, supplier, logistics, patient, personnel, project, contract, transaction files, etc.
Everyone knows the differences between paper and digital files themselves. Space savings, time savings in the search and lost transport routes are at the top of the list of advantages. Cost savings can be clearly demonstrated by increasing productivity, eliminating storage costs and further savings.
What makes the ECM-supported digital file different from the usual storage of digital data in file systems? First and foremost, the effective management of this data: the larger and the different the number of data managed in digital files, the greater the benefit!
Key features of digital files include (among others):
* Metadata: With them you can structure documents and data much more detailed than in the file system - eg. Eg by creator / editor, by status (released, obsolete, in progress, etc.), by type (such as protocol, contract, decision, etc.), by language or by any other criteria.
* Check in / Check out: This feature prevents multiple users from changing something in a document at the same time.
* Subscription: With the subscription, you can be informed about changes to the document or in a specific folder.
* Resubmission / Deadline Management: Reminds to specific documents or folders after a predetermined period of time.
* Digital Workflow: Allows you to edit, check or approve documents according to a predefined sequence of steps - including proxy arrangements, escalation scenarios.
* Version management: manages different stages of development of a document, even across file types.